Updated October 2018




Part 1 ~ General Statement of Policy



Our policy is to:


a) Provide healthy and safe conditions, equipment and systems of work for our volunteers, committee members, hirers

and employee(s).


b) Ensure that the Stithians Centre and equipment are in a safe condition for all users.


c) Provide such training and information as is necessary to ensure the health and safety of staff, volunteers and users.


It is the policy of The Stithians Centre to comply with all Health and Safety legislation and to act positively where it can reasonably do so to prevent injury, ill health or any danger arising from its activities and operations.


The Stithians Centre considers the promotion of the health and safety of its employees at work and those who use its premises, including contractors who may work there, to be of great importance. The Management Committee recognises that the effective prevention of accidents depends as much on a committed attitude of mind to safety of all who use the Centre as on the operation and maintenance of equipment and safe systems of work. To this end, it will seek to encourage employees, committee members and users to engage in the establishment and implementation of safe working practices.


Employees, committee members, hirers and visitors are  expected to recognise that there is a duty on them to comply with the practices set out by the committee; with all safety requirements set out in the hiring agreement and with safety notices on the premises and to accept responsibility to do everything they can to prevent injury to themselves or others.


Signed: (On behalf of the Management Committee)

Name:              Denis Nightingale

Position:           Chair

Date:                1 October 2018




The Stithians Centre committee has responsibility for health and safety at The Stithians Centre.


The persons delegated by the management committee to have day to day responsibility for the implementation of this policy are:



Name: CARETAKER Charlie Burley     01209 860 148


Name: CHAIR – Denis Nightingale      01209 861 309


Name: BOOKINGS OFFICER Suzi Smith-Laing       01209 860 237



It is the duty of all employees, hirers and visitors to take care of themselves and others who may be affected by their activities and to cooperate with the management committee in keeping the premises, including the grounds and access, safe and healthy.


Should anyone using the Centre come across a fault, damage or other situation which might cause injury and which cannot be rectified immediately they should inform the people listed above, as soon as possible so that the problem can be dealt with. Where equipment is damaged a notice should be placed on it warning that it is not to be used and it should be placed out of the way of obvious use.


The following peoples have responsibility for specific items:


First Aid box                                                                                                      Chair

Reporting of Accidents                                                                                               Chair

Fire precautions and checks                                                  Chair and committee

Training in use of hazardous substances and equipment                             Chair

Risk Assessment and Inspections                                                                                            Chair

Information to contractors                                                                                        Chair/Secretary  

Information to hirers                                                                                          Bookings Officer    

Insurance                                                                                             Treasurer                




Premises Licence


The hall is licensed for the following activities by Cornwall Council:

Premises Licence for: films (NOT 18 cert,), plays, indoor sporting events, live music, recorded music, dance, (anything similar to the last three categories), late night refreshment, supply or alcohol 

Date licence was last renewed:  25 October 2016


Fire Precautions and Checks*


 *Available on request from the bookings officer


Person with responsibility for testing equipment and keeping log:                                                                                                                  Chair and committee   


Local Fire Brigade Contact Name                                                 Falmouth Fire Station

Any general enquiries should be directed to: 0300 1234 232

Or for 24 hour Fire Safety Advice call free on: 0800 3581 999



Fire Brigade Contact tel. no:                                                           01326 615 080

In case of fire                                                                                        999


Company hired to maintain and service fire safety equipment: Name- Fal Fire

Address: Unit 11 Beehive Units, Kernick Industrial Estate, TR10 9EP

Tel No.: 01326 373896 Location of service record: H&S File (available from secretary)


List of Equipment and its location, For example:


Item                              Test interval                    Location                  Service (see H&S file/secretary)

Residual Current Device     Monthly                          Foundry

Emergency Lighting           Monthly

Fire Exits                          Weekly                           Main hall

Fire alarms                       Monthly                          Each Room

Firefighting appliances       Annually                         Each Room

Electrical installation          3 Years                          The Centre

Lift                                  6 Months                         Foyer

PAT testing                       Annually






The location of the nearest hospital Accident and Emergency/Casualty dept is: Royal Cornwall Hospital, Treliske, Truro.


Minor injuries Unit:    Falmouth Hospital, Trescobeas Rd, Falmouth or Camborne/ Redruth Community Hospital, Barncoose, Redruth


The location and telephone no. for the nearest Doctor's surgery is: Stithians Surgery, Crellow Lane, Stithians

01209 860 170 


When above not open: Penryn Surgery, Saracen Way, Penryn.  01326 372 502


The First Aid Box is located in: the kitchen in drawer by the cooker.


The person responsible for keeping the first aid box up to date is: Chair, Denis Nightingale and Secretary Cath Cullen

The accident book/forms are kept with this file. This must be completed whenever an accident occurs.    

Any accident must be reported to the responsible member of the management committee, who is: Chair – Denis Nightingale


The person responsible for completing RIDDOR forms and reporting accidents is:  Denis Nightingale


The following major Injuries or incidents must be reported on RIDDOR forms:

See 2013 guidance on what to report



Relevant examples of reportable dangerous occurrences include:


•     electrical short circuit or overload causing fire or explosion

•     collapse or partial collapse of a scaffold over 5m high

•     unintended collapse of a building under construction or alteration, or of a wall or floor

•     explosion or fire





All hirers are expected to read the whole of the hiring agreement and should sign the hiring form as evidence that they agree to the hiring conditions. All new hirers wilt also be given information/training by the Booking Officer about safety procedures at the Centre which they will be expected to follow (eg. fire evacuation procedures, use of trolleys to move equipment, use of equipment) and will be informed of the location of the accident book and Health and Safety file. 



It is the policy of The Stithians Centre to comply with all Health and Safety legislation and to act positively where it can reasonably do so to prevent injury, ill health or any danger arising from its activities and operations.


Employees, hirers and visitors will be expected to recognise that there is a duty on them to comply with the practices set out by the committee; with all safety requirements set out in the hiring agreement and with safety notices on the promises and to accept responsibility to do everything which they can to prevent injury to themselves or others.


The management committee have carried out Risk Assessments. The following practices must be followed to minimise risks:


Make sure that all the appropriate emergency exit doors are clear and unlocked as soon as the Centre is to be used and throughout the hiring

Do not operate or touch any electrical equipment where there are signs of damage, exposure of components or water penetration etc.

Do not work on steps, ladders or at height until they are properly secured and another person is present

Do not leave portable electrical or gas appliances operating while unattended

Do not bring onto the property any portable electrical appliances which have not been Portable Appliance Tested.

Do not attempt to move heavy or bulky items (e.g. stacked tables or chairs) – use the trolleys provided

Do not stack more than ten chairs.

Do not attempt to carry or tip a water boiler when it contains hot water. Leave it to cool.

Do not allow children in the kitchen except under close supervision (e.g. for supervised cookery lessons or, in the case of older children, for supervised serving of food at functions). Avoid overcrowding in the kitchen and do not allow running.

Wear suitable protective clothing when handling cleaning or other toxic materials

Report any evidence of damage or faults to equipment or the building’s facilities to the Caretaker, Charlie Burley 01209 860 148 or Denis Nightingale 01209 861 309

Report every accident in the accident book and to Denis Nightingale, Chair


Be aware of and seek to avoid the following risks:

‑ Creating slipping hazards on stairs, polished or wet floors ‑ mop up spills immediately

‑ Creating tripping hazards such as buggies, umbrellas, mops and other items left in halls and corridors

‑ Use adequate lighting to avoid tripping where necessary

‑ Risk to Individuals while in sole occupancy of the building

‑ Risks involved in handling kitchen equipment e.g. cooker. Water heater and knives

‑ Creating toppling hazards by piling equipment e.g. in store cupboards.





The Management Committee will check with contractors (including self-employed persons) before they start work that:                                                                      


·         The contract is clear and understood by both the contractors and the Committee


·         The contractors are competent to carry out the work eg. have appropriate qualifications, references, experience


·         Contractors have adequate public liability insurance cover


·         Contractors have  seen the health and safety file and are aware of any hazards which might arise (e.g. electricity cables or gas pipes)


·         Contractors do not work alone on ladders at height (if necessary a second person should be present)


·         Contractors have their own health and safety policy for their staff


·         The contractor knows which member of the committee is responsible for overseeing that their work is as asked and to a satisfactory standard.


·         Any alterations or additions to the electrical Installations or equipment must conform to the current regulations of the Institute of Electrical Engineers




Give details of the company providing the hall's Employer's Liability and Public Liability Insurance cover:


Name and address of insurer: Ansvar, Ansvar House, St Leonard’s Rd, Eastbourne BN21 3UR

M. Wood Insurance Morgan House, 248 Cowbridge Road East, Cardiff, CF5 1GZ


Telephone no of insurer:  +44 02920 726540                                                                 

Policy No.: CCP 2196910

Date of Renewal 9th May 2018                                                             


Review of Health and Safety Policy


The Management Committee will review this policy annually. The next review is due in January 2019


Committee members with responsibility for aspects of Health and Safety will report to the committee regularly, including any accidents, faults, misuse by hirers or other matters which could affect the health and safety of users, committee members or employees.


Addresses and telephone numbers that can give advice on health and safety:


The Health and Safety Executive –

Plymouth for Cornwall

North Quay House
Sutton Harbour
Fax: 01752 226024


The Fire Authority –

Contacting Falmouth Community Fire Station-

Telephone no.: 01326 615 080

Any general enquiries should be directed to: 0300 1234 232

Or for 24 hour Fire Safety Advice call free on: 0800 3581 999

In case of fire                                                    999

The Local Environmental Health 

Telephone 0300 1234 212


Updated October 2018